It is wise to revise!After investing your time and energy brainstorming, researching, and writing a first draft, revising may not be a pleasant thought. But proofreading and editing don’t have to be chores, and even if you view them as evil, they’re still necessary evils. Here are some tips I’ve found useful.

  1. Breathe! Take a break from your writing and clear your head before you tackle revising. When you’re ready, slowly work through your draft in a quiet location, taking breaks if you need to. Remember, speedy proofreading and editing usually mean sloppy proofreading and editing.
  2. Read aloud from a hard copy of your document. Printing your work out may not be environmentally friendly, but it allows you to follow along in a way that a computer screen doesn’t. It’s easy to miss typos and jump lines when reading from a screen. And reading out loud forces you to slow down and focus on each word, each sentence, each paragraph.Microsoft Word's Tracking Changes makes it easy to see the edits you've made.
  3. Create a style sheet, or checklist, of important names, locations, descriptions, and anything else that must remain consistent throughout your piece. You wouldn’t want your blue-eyed, blonde-haired main character to suddenly become a brown-eyed, black-haired one, would you? And Suzy shoudn’t become Susie. Readers value consistency and so should you.
  4. Think about your topic. Are you missing a point that would improve your piece? Does your writing reflect your intended meaning? Is your writing style suitable for your audience and purpose?
  5. Check your punctuation, grammar, and content. Be on the lookout for typos, missing words, sentence fragments, run-on sentences, subject-verb agreement, homophones, and other problems. Spell-check misses many “miss steaks” and grammar-check occasionally makes strange suggestions, so keep your dictionary and grammar guide handy. Facts, figures, names, quotations, phone numbers, Web addresses, and other bits of information also need to be verified. And don’t forget to check the table of contents, indexes, captions, tables, headings, citations, cross-references, headers and footers, and page numbers for accuracy as well. Remember, when in doubt, check it out.
  6. Two heads really are better than one. Unbiased readers can let you know if something is vague or lacking. And they’ll catch errors that you missed because you saw what you thought you wrote instead of what you really wrote. If this isn’t an option, at least go through your piece a second time.

Do you have any other helpful proofreading and editing tips? Please leave a comment!

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